The numbers are already on your kill sheet. We build meat processing software that moves them straight into your invoices and yield reports, checked and clean, with no one re-keying anything.
At Vexion Systems, we're big supporters of local food. We've been fortunate to team up with a handful of meat processors to automate parts of their office workflow, so small, local processors can spend less time on data entry and more time running their plant.
Even a sharp, well-run plant loses time to the same numbers being entered by hand into three systems that don't talk to each other. Meat processing automation closes those hand-offs, gives the hours back, and catches the errors that slip through before they ever reach a customer.
After every kill, someone sits down and types the same weights, cuts, and customers off the kill sheet into QuickBooks, line by line. It takes hours, it happens every kill day, and one mistyped number becomes a wrong invoice.
To produce a yield report, someone pulls weights out of your tracking system or spreadsheets and rebuilds it from scratch: carcass in, cuts out, percentages calculated. It takes time, and it is easy to get wrong.
Your floor or inventory system, your spreadsheets, and your accounting software all hold the same numbers, and none of them sync. So the same figures get entered two or three times in different places.
Online orders and wholesale orders come in and get picked, packed, and keyed into your books by hand, instead of flowing through to a pick list and an invoice on their own.
Booking drop-offs, confirming appointments, and managing the waitlist runs on phone tag and a paper calendar. It eats your front-office time, and slots still slip through.
A side weight that doesn't add up, or a rate that doesn't match the animal, usually isn't caught until the invoice has already gone out wrong, and now you're clawing it back from a customer.
Hunters show up after hours, so someone drives to the plant to meet them, takes cut instructions on paper, and writes the deposit on the ticket. Every drop-off costs a trip, and season is when you can least afford them.
Deposits get handwritten on the invoice, and when orders are ready someone works down the list calling customers one by one. Some don't answer, and finished orders sit in the freezer taking up room.
We don't hand you software to figure out yourself. We build the system, connect it to the tools you already use, and hand you something that runs.
We spend 30 minutes understanding your plant. What you run on the floor, where the data lives, and where the hours go. No pitch, just questions.
We map out exactly what gets built, how it connects to your existing systems, and what changes in your workflow. You see the full plan before we start.
We build the system, run it against your real numbers and every edge case we can find, and confirm it matches what a person would produce by hand. No surprises after go-live.
The system goes live on your schedule, in draft mode so a person approves everything at first. We monitor it closely and adjust as your plant grows.
We build this to sit on top of the systems your plant already runs, not replace them. Two of the most common: VistaTrac on the floor and QuickBooks in the office.
If your plant runs VistaTrac, we connect a read-only reader to it. It reads your labels and weights on a schedule, the same way a person would read a report off the screen. It cannot add, change, or delete anything in VistaTrac.
We read the numbers off your kill sheet or your existing records and build the invoice in QuickBooks for you, on the right template for each customer. For QuickBooks Desktop, we build through Intuit's own Web Connector, so sales and payments flow into your books without anyone retyping them.
No. We never replace the system your crew runs on the floor. We connect to it and move its data where it needs to go, so you keep what works and lose the manual entry.
That is a perfect fit. We read straight from your spreadsheets and kill sheets. The more of your day that is manual right now, the more we take off your plate.
Yes. Most plants run Desktop, and we build for it through Intuit's own Web Connector bridge, so sales, deposits, and payments flow into your books without retyping. Most subscription apps only talk to QuickBooks Online, if they connect to QuickBooks at all.
Never. Every invoice comes out as a draft that a person approves before it sends. Nothing goes to a customer on its own.
Especially for you. We build it, connect it to what you already use, and hand you something that just runs. There is no new software for your team to learn.
AI is how we build the system affordably, but it never sits on top of your numbers. The system cross-checks the figures against each other and against your source records (head counts, weights, rates, totals), and flags anything that doesn't line up, so mistakes get caught before they ever reach a customer.
It is not one app you log into and learn. We build meat processing automation that reads the records you already keep, kill sheets, VistaTrac, spreadsheets, and moves the numbers where they need to go: invoices, yield reports, and a straight answer when you ask about your own numbers.
Yes. We connect a read-only reader to VistaTrac. It reads your labels and weights on a schedule; it cannot add, change, or delete anything in VistaTrac. Your crew keeps running it exactly like today.
No. We build around what you already run: VistaTrac, spreadsheets, QuickBooks, paper kill sheets. We connect to those systems and move the numbers between them. Nothing you run on the floor gets replaced.
Every plant is different, so we don't quote blind. We learn your workflow on a short discovery call, then give you a clear, flat quote for exactly what you need. No pressure to find out what it would take.
Tell us what your current setup looks like and we'll show you exactly where automation makes sense. No pitch, no pressure.
Book a Free Call